Features

Distinct from many ‘off the shelf’ packages, HPA is designed to be configured to an individual business. It can be adapted to any size of business, from a single premise business to a multi- site, international operation. It provides a robust foundation for your management system structure and will grow with your business.

Once your user subscriptions have been assigned, your HPA Admin is in control and can add or remove users, assign access levels and manage document protocols e.g. version control.

You have total control and can change things around as you need to, whenever you want. Access can be set by your HPA Admin, right down to a single document level and adjusted whenever required. Custom fields can be added so that reports and records are created specifically to your business’s requirements and terminology.

HPA is engaging and intuitive and helps users to find what they need when and where they need it through the Document Library. Use it to download the latest company documents at the right issue. HPA is very user-friendly and has a simple search function. Once a user is logged in, it’s two easy clicks to the search function where they can find any document their access level permits.

Any document or record the user has access to can be downloaded or exported to word, pdf or csv. Reports can be created and exported to csv/excel to enable analysis of data for management reporting.

HPA eliminates the need to manage large spreadsheets of information. Once the record is created or the document uploaded in HPA and an expiry date set, your dashboard will display any document or record assigned to you that is due to expire within the next 30 days. You then simply log into the system and you can immediately see which documents or records need actioning form your Dashboard, whether it is equipment and vehicle maintenance, training records, supplier records and documents or company policies.

HPA supports version control for documents and records that are uploaded to the system. Whenever you upload the next version, HPA will override the previous one automatically.

Internal communication is simplified through the bulletin board on the dashboard. This enables all users to see important communication from the business. This can be as simple as listing the fire wardens and first-aiders, a notification of a new document or a full company statement, all date and time-stamped.

The dashboard can also display links to other systems the business may use for example there could be links to the HPA Help Centre or the Business’s social media sites or CRM.

This is often a big headache for key managers, but it is essential because directors need to keep up to date with legislation relevant to their business. Often the approach is reactive, only seeking advice from expensive lawyers when something goes wrong. A legal register is an effective way to access and share this knowledge with your senior management team. The HPA managed Legal Register provides an accessible and proactive method to share this important information.